Viterbi Graduate Student Internship Courses for Credit (CPT)

Internship Course Application Process (CPT) Virtual Drop-In Hours (For the rest of Summer 2023):

Drop in if you have questions about the Internship Course Application Process (CPT) as it relates to Career Connections’ review; staff can address questions about - the content of your job offer, d-clearance issues, general course questions (syllabi, assignments, skill survey), review of processing timeline.

Individual status updates are unavailable.

Every Monday, from May 22nd - July 31st: 2-3 pm, register here
Every Thursday, from May 25th - August 3rd: 2-3 pm, register here

CHECK THE STATUS OF YOUR INTERNSHIP COURSE APPLICATION

AFTER submitting an internship course application, students can check the status by following the steps below:

Go to https://courses.uscden.net/
Login [red button]
Click on DEN@Viterbi Tools
Click on "CPT Request Status" in the popup menu

See this brief Video with updates & steps on accessing the tool.

Viterbi manages several internship courses for credit providing a great opportunity for students to gain practical, hands-on work experience while earning course credit.

To ensure a rewarding internship experience and earn academic credit for your internship, internships must be:

At least 12 weeks during Fall and Spring, 10 weeks during Summer.
A minimum of 10 hours per week.

International students can also participate in internships by enrolling in an internship course for credit and applying for Curricular Practical Training (CPT). CPT is a type of work authorization for eligible F-1 international students to participate in paid off-campus internships before graduation. However, it should not prevent the student from making reasonable progress towards the degree.

The Office of International Services (OIS) provides additional CPT information on their website that all graduate students should be aware of before applying.

Workshops & Upcoming Events

View Understanding CPT Slide Deck MS and PhD Students

View Understanding CPT Presentation MS and PhD Students

Eligibility Requirements

Time at USC

Maintained full-time F-1 student status for at least one academic year (fall and spring).
If you attended undergraduate or Master's programs at a U.S. institution, you may be eligible for CPT earlier.
Please see a VASE advisor in OHE-106 and OIS CPT Website for more information.

Learn More

Graduate GPA

Minimum GPA requirement to apply for a CPT:
Fall/Spring CPT: 3.0 +
Summer CPT: 2.75+
NOTE: If a student meets all CPT criteria and has a GPA of 0.00, VASE will process if the student is meeting satisfactory academic progress and can meet with a VASE advisor if they have any questions.

Learn More

Progressive Degree Program (PDP)

Students are waived out of the Online Training requirement.

Learn More

PhD Student Considerations

PhD students who have applied or are planning to apply for a program extension will not be approved unless the CPT directly supports research or writing the dissertation. In this case, you MUST upload an explanation from your advisor along with your offer letter.

Students on CPT cannot receive more than 25% RA/TA equivalent funding

Learn More

Fulfilled Degree Requirements

Considerations

You may be eligible to take an internship with a 3/4 unit course enrollment in your final semester before your I-20 end date. Internships are not an acceptable reason for a Program Extension.

Learn More

Internship Course Application Process

ALL ENGR classes will NOT be counted/applied into your degree units if you are in CS/DS and ECE departments. Thus, for international students in these two departments, the ENGR units cannot be taken to maintain your full-time status.
ENGR 596 (1 unit): This course requires full-time faculty member as your supervisor from the school for your internship. You will turn in your reports to the faculty supervisor.

ENGR 597 (0.5 unit): Master’s students in Computer Science and Electrical & Computer Engineering should take ENGR 597 for your first internship. You will concurrently gain practical work experience in an internship and participate in class to develop your communication skills.
- Computer Science and Electrical & Computer Engineering Master’s students must successfully complete the Professional Writing and Communication for Internships course.
- ENGR 597 cannot be repeated.
ENGR 598 (0 unit): This is only available to Master’s and PhD students who have successfully completed ENGR 597 for 0.5 units.

ENGR 596 Locate a full-time faculty member in your major department who is willing to supervise you for ENGR 596. It is your responsibility to select a professor who is available to supervise the internship.

- Submit the ENGR 596 Approval Application online at MyViterbi – this must include your job description (Log in then select “Directed Research CPT”).
- Complete the VASE Online Request Form and upload your offer letter. The offer letter from the company must be on the company’s letterhead – see Sample Offer Letter as a guide.

ENGR 597 or ENGR 598 Complete the VASE Online Request Form and upload your offer letter. The offer letter from the company must be on the company’s letterhead – see Sample Offer Letter as a guide.

A VASE Graduate Student Affairs (GSA)academic advisor will review your application and determine your academic eligibility. For questions regarding your academic eligibility, contact masters@vase.usc.edu or phd@vase.usc.edu.
A VASE Career Connections (VCC)advisor will review your offer letter and issue d-clearance for ENGR 596, ENGR 597, or ENGR 598 if approved. You will be notified via e-mail when your request is approved. For questions about your offer letter, internship, or course D-clearance, contact vcareers@usc.edu.
Applications typically take up to 3-5 business days for VASE to process.
- During peak application times, note that the processing timeline to approve your application and generate your I-20 is:
  - VASE: up to 8-10 business days
  - OIS: up to 4 business days

We appreciate your patience as we work through applications as quickly as possible.

CPT I-20 Request for Viterbi Graduate Students Once you receive a *confirmation PDF* from VASE/VCC indicating that you are approved for the internship and you have registered for the internship course, you need to:

Complete the CPT I-20 Request for Viterbi Graduate Students e-form (requires login to Trojan International)
Upload your confirmation PDF to the e-form and fill out the requested information
Submit your e-form
Wait up to four (4) business days for your request to be processed by OIS

For questions regarding your CPT, I-20, or immigration status, contact OIS at ois@usc.edu.

Additional Information

CPTs cannot start before or end after the posted dates below.

	Summer 2023	Fall 2023	Spring 2024
Application Start Date	March 20, 2023	TBD	TBD
Application Deadline	First Deadline: June 2 Final Deadline: June 16	First Deadline: TBD Final Deadline: TBD	First Deadline: TBD Final Deadline: TBD
Internship duration: (If it is your final semester)	May 15 – Aug 8	Aug 21 – Dec 13	Jan 8 – May 10
Internship duration: (If it is NOT your final semester)	May 15 – Aug 18	Aug 21 – Jan 5	Jan 8 – May 10
Deadline to submit final report	Check with Faculty Supervisor	Check with Faculty Supervisor	Check with Faculty Supervisor

Some friendly reminders regarding your CPT…

International students must register for an internship course during the semester if they wish to do an internship and obtain CPT.
Follow the internship course syllabus and contact the VASE Office or Viterbi Career Connections (VCC) for your questions regarding the internship course.
If you cannot continue the internship, please contact VASE Office as soon as possible.
Remove your application from any pending recruiting processes after you accept one offer.

NOTE: As part of your agreement for CPT, you agree not to accept additional job offers after submitting a CPT application for the semester. Internship offers from new employers will not be approved. If you have received an additional internship offer after submitting for CPT, the VCC staff will do their best to assist you with negotiating and retaining both internships. We also encourage you to visit the Job & Internship Tool Kit for Evaluating & Negotiating Offers or schedule an appointment with a career advisor on Gateway for tips on negotiating a start date for next semester with the second employer. Successful completion of the course is required to be considered for future CPT authorizations. If a student receives a No Credit (NC), they will be ineligible for future CPT.

Volunteer internships are unpaid internships that do not require a formal CPT to be filed. It is recommended that you review the Department of Labor's (DOL) Fact Sheet #71. This fact sheet provides general information to help determine whether interns and students working for “for-profit” employers are entitled to minimum wages and overtime pay under the Fair Labor Standards Act (FLSA).

If the volunteer internship does not satisfy DOL rules regarding volunteer work, then the work is "employment." In this case, an international student can engage in the internship only if he/she/they has proper work authorization. If the student engages in work that does not satisfy DOL rules regarding volunteer work, and does so without proper work authorization, the student is engaging in unauthorized employment and is out of status, even if the student receives no pay.

If you are engaging in bona fide volunteer activity, we advise you to get documentation from the organization explaining the nature of your work. You should keep this with your other immigration records.

If you would like to receive internship credit for a volunteer internship, please follow the steps outlined in the CPT Application Process.

Hours and Location

If it's your final semester, you can work full-time if your course enrollment is no more than 4 credits (not including CPT credit). 10-20 hours per week is considered part-time and 21-40 per week is considered full-time.

Full-time CPT (1 class and 1 internship class)
Part-time CPT

If it's NOT your final semester, you can only work part-time with full-time course enrollment

Full-time CPT
Part-time CPT (full-time class enrollment)

**Students cannot take academic difficulty RCL with CPT simultaneously.

NOTE FOR REMOTE INTERNSHIPS:

For Remote internship inquiries, please contact OIS for the latest eligibility requirements.
CPT authorization is intended to facilitate off-campus opportunities that resemble classroom instruction, albeit in a more practical context. A key characteristic of such an experience is a supervisory relationship, consisting of regular assignment and evaluation of deliverables. Practical Training also implies meaningful immersion in a professional environment.

Students who request CPT for remote internship positions should keep detailed documentation establishing:
- the existence of a supervisory relationship throughout their period of authorization, and
- how they achieved professional immersion despite working remotely.

Ph.D. Students

Ph.D. students must have passed the Qualifying Examination and be enrolled in Dissertation units in order to work outside the Los Angeles area during the Fall and Spring Semesters, or to be eligible for full-time CPT.
Ph.D. students cannot hold a 50% assistantship during the Fall or Spring semesters and be approved for CPT.
Ph.D. students on CPT cannot receive more than 25% RA/TA equivalent funding

During summer semester, you can work on both part-time and full-time internships in the U.S.

Full Time CPT
Part Time CPT

Location:

Within the U.S.
REMOTE INTERNSHIPS:
- Remote CPTs are not typically allowed. For Remote CPT inquiries, please contact OIS for the latest eligibility requirements.
- CPT authorization is intended to facilitate off-campus opportunities that resemble classroom instruction, albeit in a more practical context. A key characteristic of such an experience is a supervisory relationship, consisting of regular assignment and evaluation of deliverables. Practical Training also implies meaningful immersion in a professional environment.
- Students who request CPT for remote positions and are approved should keep detailed documentation establishing: the existence of a supervisory relationship throughout their period of authorization, and how they achieved professional immersion despite working remotely.

Ph.D. Students

PhD students must have passed the Qualifying Examination and be enrolled in Dissertation units in order to work outside the Los Angeles area during the Fall and Spring Semesters, or to be eligible for full-time CPT.
PhD students cannot hold a 50% assistantship during the Fall or Spring semesters, and be approved for CPT unless eligible for full-time CPT.
Ph.D. students on CPT cannot receive more than 25% RA/TA equivalent funding

To ensure a rewarding internship experience and earn academic credit for your internship course, internships must be:

At least 12 weeks during Fall and Spring, 10 weeks during Summer.
A minimum of 10 hours per week.

Requests that fall outside the above minimum requirement are reviewed on a case-by-case basis.

- - Ph.D. students can email phd@vase.usc.edu with details of their unique circumstances.